Congestion Charge Appeal Letter Template – Free Sample

Did you recently get a Penalty Charge Notice (PCN) for a congestion charge and feel unsure about what to do next?

Don’t worry; you’re not alone. Every month, more than 130,000 people visit our website for advice on fines and parking tickets, which is not surprising, as Churchill Motor Insurance reports that in 2022, UK councils issued an average of 19,631 daily parking fines, a 12% increase from the previous year.¹

In this handy guide, we’ll show you:

• What a congestion charge PCN is and why you might have one.
• If you have to pay it straight away.
• How to write a letter to argue against the charge if you think it’s not right.
• Times when you might not have to pay the charge.
• What could happen if you decide not to pay it.

Receiving a PCN can be a bit of a headache, and the process might seem tricky. But we’re here to help you understand your options.

Why Did You Get a Fine?

Traffic cameras cover the entire congestion zone.

These cameras capture the vehicle registration number of every vehicle using the zone and the data is used for enforcement of the congestion zone. 

If your registration number is captured by one of these traffic cameras inside the congestion zone, a record is kept.

If you do not pay the congestion zone fee by midnight of the third day after you used the zone, you will automatically be sent a penalty charge notice.

It is important to note that the congestion zone is managed very well, and mistakes are seldom made in relation to vehicles captured within the zone.

For example, the system automatically makes allowances for blocked roads, road works and diversions that take people into the congestion zone, with no way to avoid it.

Check out this message from a motorist who got a congestion charge pcn after lending his car to a friend from abroad.

Source: Moneysavingexpert

Do You Have To Pay?

You can either pay the penalty charge notice or appeal it.

As we learned in the previous section, if you intend to pay it, then pay it promptly to take advantage of the 50% discount.

Do not let payment slip beyond 28-days or you will face the higher cost of the charge certificate.

Don’t just ignore the PCN. You should either pay it, or move on to the appeal stage.

If you just ignore it, matters will become worse.

» TAKE ACTION NOW: Get legal support from JustAnswer

Can It Be Appealed?

A PCN can be appealed against, and you must do it in writing.

In my experience, a PCN appeal letter template is a good place to start. You can use the template as the basis of your own appeal.

A reason for appealing could be that the PCN was sent long after the offence which could be included in the appeal letter.

Once you sent the PCN appeal lette, the local authority will generally reply within 28-days—telling you whether the appeal was successful or not, or asking for additional evidence.

How do I challenge a PCN?

You must challenge the PCN by making a representation which must be in writing.

• You must also provide the following:
• The grounds for challenging the PCN
• Provide supporting evidence
• Sign and date your representation

You must then follow the instructions on the PCN as to where you send it. While the process of appeal can sometimes vary slightly, there are typically some common steps to follow. Here’s a quick table summarizing everything you need to know.

Process:	Steps you should take:
When you receive the ticket…	You should gather as much evidence as you can to support your appeal claim and prove that the ticket was unfairly issued.
If you were given the ticket in person/attached to your car…	You must make an informal appeal (sent to the local authority/council that issued the PCN) within 14 days. This should be a letter with the evidence proving why the ticket was incorrectly given.
If it was posted to you…	You will be given 21 days to submit an informal appeal (from the day you received the letter). Your informal appeal should be a letter with the evidence proving why the ticket was incorrectly given.
If the informal appeal is rejected…	You will receive a Notice to Owner and will have 28 days to respond to this with a formal appeal. You can conduct the formal appeal online or via paper form. The Traffic Penalty Tribunal can send you one of these forms.
If the formal appeal is rejected…	You will receive a Notice of Rejection. From here, you are free to challenge the council’s verdict at an independent tribunal.
If the independent tribunal disagrees with your appeal…	You should pay the ticket within 28 days of the tribunal rejecting your appeal. If you don’t, the fine will be increased by 50%. If you don’t have the money to pay the fine, you should contact Citizens Advice or another debt charity.

What if It Fails?

If the appeal fails, you have a further option.

You can escalate the appeal to an independent tribunal which is free of charge.

The tribunal has the final say whether you have to pay the PCN or whether it should be cancelled.

Getting More Help

Web research can be really useful here.

You can check online to find out how other people have successfully challenged a penalty charge notice for not paying a congestion fee.

This will help you decide whether you should simply pay your own PCN, or appeal against it.

As always, be sure to check any facts you find online.

References

1. SkyNews – Parking Tickets Statistics